Information Technology

BA20 - Business Process Improvement

Instructor-Led 10 Agenda

Description

This 2-day course aims at introducing its attendees to the core values, principles, and practices of Business Process Improvement.

Course Overview

This 2-day course aims at introducing its attendees to the core values, principles, and practices of Business Process Improvement.

Course Objective

Describe business process improvement (BPI) business drivers. Plan, manage and close requirements for a Business Process Improvement project Understand the essential elements of a successful BPI initiative. Identify candidate business processes for improvement. Understand the essential elements of a successful BPI initiative. Identify candidate business processes for improvement. Apply a methodology to business process improvement projects.

Who Should Attend

It is appropriate for Managers, Executives, Project Managers, Business Analysts, Business and IT stakeholders working with analysts, Quality and process engineers, technicians, managers; supervisors, team leaders, and process operators.

Introduction - A Business Process Improvement (BPI) Overview Lesson Id 1

Introduction - A Business Process Improvement (BPI) Overview

Overview of the Joiner 7-Step Method Lesson Id 2

Overview of the Joiner 7-Step Method

Step #1: Initiate the Project Lesson Id 3

Step #1: Initiate the Project

Step #2: Define Current Situation Lesson Id 4

Step #2: Define Current Situation

Step #3: Identify Root Causes Lesson Id 5

Step #3: Identify Root Causes

Step #4: Develop Solutions Lesson Id 6

Step #4: Develop Solutions

Step #5: Define Measurable Results Lesson Id 7

Step #5: Define Measurable Results

Step #6: Standardize Process Lesson Id 8

Step #6: Standardize Process

Step #7: Determine Future Plans Lesson Id 9

Step #7: Determine Future Plans

Going Forward with a Plan of Action Lesson Id 10

Going Forward with a Plan of Action

Lesson Id	Title	Description
1	Introduction - A Business Process Improvement (BPI) Overview	Why are we here today?<br />What is BPI?<br />Benefits of BPI<br />Specific challenges/obstacles and successes<br />Process improvement examples:<br /> Industry specific examples<br /> Famous debacles to avoid and successes to emulate<br />Your role in helping to identify problems
2	Overview of the Joiner 7-Step Method	What is the Joiner 7-Step Method?<br />Walkthrough of the Joiner 7-Step Method<br />Template: Introduce and review Process Improvement Template<br />Case Study Exercise: Read and discuss introduction to the Case Study
3	Step #1: Initiate the Project	Types of business problems typically encountered at insurance companies and banks<br />How to recognize a business-related problem<br />Identifying the gaps (delta between current and future states)<br />Ownership of the project and the business problem<br />Defining measurable success criteria<br />Case Study Exercise: Complete the Problem Statement section (Step #1) of the template
4	Step #2: Define Current Situation	What are symptoms of a problem?<br />Looking for symptoms of the problem<br />Performing Stakeholder Analysis<br />Technique: View a RACI Matrix<br />Defining the impacts caused by the problem<br />Technique: Business Process Modeling (As-Is)<br />Understand how to draw an As-Is Business Process Model<br />Case Study Exercise: Complete the Define Current Situation section (Step #2) of the template
5	Step #3: Identify Root Causes	What are root causes?<br />Performing Root Cause Analysis<br />Technique: Fishbone Diagram using the cafeteria example<br />Case Study Exercise: Discuss a Fishbone Diagram<br />Technique: Pareto Chart (discuss and show example)<br />Case Study Exercise: Complete the Identify Root Causes section (Step #3) of the template
6	Step #4: Develop Solutions	Identifying options for problem resolution<br />Avoid jumping to conclusions<br />Technique: Brainstorming<br />Case Study Exercise: Conduct a Brainstorming Session<br />Recognizing pros and cons for each option<br />Technique: Kempner-Tregoe (“Must-Have” vs. “Nice-to-Have”)<br />Case Study Exercise: Determine best solution using a “simple” Kempner-Tregoe model<br />Case Study Exercise: Complete the Develop Solutions section (Step #4) of the template
7	Step #5: Define Measurable Results	Prototyping the solution<br />Technique: Business Process Modeling (To-Be)<br />Measuring results against the success criteria (Step #1) <br />Case Study Exercise: Review changes to an As-Is Business Process Model<br />Case Study Exercise: Complete the Define Measurable Results section (Step #5) of the template
8	Step #6: Standardize Process	Defining how the process will be documented<br />Plan and understand organizational readiness<br />Discuss how employees are empowered to identify and act upon their ideas<br />Identifying follow-up needs (i.e., training) for the staff that will be impacted<br />Technique: Communication Plan<br />Case Study Exercise: Complete the Standardize Process section (Step #6) of the template
9	Step #7: Determine Future Plans	Monitoring the process for Continuous Process Improvement (The “Plan-Do-Check-Act” Cycle)<br />Understand how to sustain the improvements made by the Joiner 7-Step Method<br />Technique: PDCA form<br />Case Study Exercise: Complete the Determine Future Plans section (Step #7) of the template
10	Going Forward with a Plan of Action	Identifying process problems in your organization<br />Individual Exercise: Name three (3) possible areas for improvement<br />Prioritize and define the next steps<br />Individual Exercise: Using a new template complete Step 2 & Step 3 for one possible area for improvement you have identified<br />